Privacy Policy

This Privacy Policy applies to information collected through:

• Our website
• Contact forms
• Visibility Audit request forms
• Email communications
• Telephone communications initiated through the Website
• Other interactions directly with AADE Visibility

This Privacy Policy does not apply to third-party websites or services that may be linked from our Website.

Depending on how you interact with our Website, we may collect information including:

Contact Information

• Full name
• Business name
• Email address
• Telephone number
• Website URL
• Industry or business category

Inquiry Information

Information you voluntarily provide, including:

• Questions
• Project details
• Business objectives
• Visibility concerns
• Messages
• Consultation requests

Technical Information

When you access our Website, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device information
• Operating system
• Approximate geographic region
• Date and time of access
• Requested pages
• HTTP request metadata
• Security event information

This information is used to operate, maintain, and protect our Website.

Information We Do Not Collect

We do not collect Social Security Numbers, government-issued identification numbers, full payment card numbers, bank account numbers, or any special category personal data such as health information, biometric data, or data revealing racial or ethnic origin, political opinions, or religious beliefs.

To help protect our Website from spam, automated submissions, abuse, and malicious activity, our forms use automated server-side safeguards, including hidden anti-bot fields and submission timing checks.

These safeguards process only technical information necessary to determine whether a submission originates from a legitimate user, and do not involve third-party verification services.

We may use collected information to:

• Respond to inquiries
• Evaluate visibility audit requests
• Schedule consultations
• Provide requested information
• Prepare service proposals
• Improve our services
• Improve Website functionality
• Prevent fraud and abuse
• Detect security incidents
• Maintain internal business records
• Comply with legal obligations
• Protect our legal rights

We use information only for legitimate business purposes and do not sell personal information.

When you submit a form through our Website:

• You will receive a transactional confirmation acknowledging receipt of your request.
• Our team may contact you regarding your inquiry or requested services.
• We may send follow-up communications directly related to your request.

Transactional confirmation and notification emails are delivered through Resend, a third-party email delivery service provider (https://resend.com). Your name and email address are transmitted to Resend solely to deliver these communications. Resend is not used for marketing campaigns or unsolicited outreach.

We do not send unsolicited marketing emails solely because you submitted a contact request.

Information submitted through our Website may be stored within secure business systems, including:

• Secure hosting infrastructure
• PostgreSQL databases
• Internal business management systems
• Secure email delivery systems

Reasonable administrative, technical, and organizational safeguards are implemented to help protect submitted information. However, no system connected to the Internet can be guaranteed to be completely secure.

We do not sell, rent, or trade personal information.

Service Providers

Information may be shared only when reasonably necessary with trusted service providers assisting in Website operation, including providers supporting:

• Website hosting and cloud infrastructure
• Email delivery
• Spam prevention and security verification
• Database infrastructure
• Payment processing

Those providers receive only the information reasonably necessary to perform their services and are prohibited from using your information for any other purpose.

Business Data Distribution

As part of our visibility and optimization services, we may distribute your public business information — such as your business name, address, phone number, website URL, and hours of operation — to third-party directories, data aggregators, and AI-indexed platforms. This distribution is limited to publicly available business information and does not include personal financial data or other non-public information.

Legal and Business Transfers

Information may also be disclosed:

• To comply with applicable laws, regulations, or valid legal process
• To respond to lawful governmental requests
• To protect our rights or property or the safety of others
• To investigate fraud or security incidents
• In connection with a merger, acquisition, sale, or business restructuring, with notice provided before your information becomes subject to a different privacy policy

We retain submitted information only for as long as reasonably necessary to fulfill the purposes for which it was collected, including:

• Responding to inquiries and providing requested services
• Maintaining business records and resolving disputes
• Complying with tax, accounting, and financial regulations — typically seven (7) years for financial and business records
• Complying with any other applicable legal retention obligations
• Protecting our legal rights and interests

After the applicable retention period, personal data will be securely deleted or anonymized where appropriate.

We currently use technologies reasonably necessary for website operation, security, form submission, spam prevention, email delivery, and service functionality. These may include cookies or similar session-level technologies used by our hosting infrastructure to protect against automated abuse.

We do not currently use cookies for behavioral advertising, third-party analytics, session replay, retargeting, or marketing automation. If analytics or additional non-essential technologies are introduced in the future, this Privacy Policy will be updated accordingly.

You can control and manage cookies through your browser settings. Disabling certain technologies may affect the security or functionality of our forms.

Our Website relies on trusted third-party providers to operate certain functions:

• Website hosting and infrastructure: Replit (replit.com)
• Transactional email delivery: Resend (resend.com) — used to deliver confirmation and notification emails triggered by form submissions. Customer name and email address are transmitted to Resend solely for this purpose. Resend is not used for marketing campaigns.
• Database infrastructure: PostgreSQL hosted on Replit

Each provider maintains its own privacy practices. AADE GROUP LLC does not control the privacy practices of independent third-party services.

You may choose not to provide requested information.

However, certain Website features — including contact forms and visibility audit requests — may not function properly without the requested information.

Depending on your location and applicable law, you may have the following rights regarding your personal data:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Correction: Request that we correct any inaccurate or incomplete information.
• Right to Deletion: Request that we delete your personal data, subject to our legal retention obligations.
• Right to Restrict Processing: Request that we limit the use of your data in certain circumstances.
• Right to Data Portability: Request that we provide your data in a portable, machine-readable format where technically feasible.
• Right to Object: Object to our processing of your data where processing is based on legitimate interests.

To exercise any of these rights, submit a written request to info@aadevisibility.com with the subject line "Privacy Request". We will respond to all valid requests within 30 days. We may ask you to verify your identity before processing your request.

Certain information may need to be retained where required by law, for legitimate business purposes, or to resolve disputes.

Our Website is operated from the United States.

If you access the Website from another jurisdiction, you understand that your information may be transferred to and processed in the United States, where privacy laws may differ from those in your country.

Our Website is intended for business users and adults.

We do not knowingly collect personal information from children under the age of thirteen (13). If we become aware that such information has been submitted, we will take reasonable steps to delete it.

AADE Visibility implements commercially reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:

• TLS/HTTPS encryption for all data transmitted through our Website
• Server-side validation and input controls
• Spam prevention and security verification
• Rate limiting and abuse controls
• Role-based access controls for internal systems
• Security monitoring
• Secure database storage

Although we strive to protect submitted information, no Internet transmission or electronic storage system can be guaranteed to be completely secure. In the event of a data breach that affects your personal information, we will notify you as required by applicable law.

We may update this Privacy Policy from time to time to reflect changes in our services, business operations, legal obligations, or technology. For material changes, we will notify active clients by email with at least 30 days' prior notice and by posting the updated policy on this Website with a new "Last Updated" date.

Continued use of the Website after changes become effective constitutes acceptance of the revised Privacy Policy. If you do not agree to a material change, you may discontinue use of the Website and our services.

Questions, concerns, or requests related to this Privacy Policy or our data practices may be directed to our privacy contact below. Please include the subject line "Privacy Request" in your email.